How To Make A Formal Request

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How To Make A Formal Request
How To Make A Formal Request

Video: How To Make A Formal Request

Video: How to Make Formal Requests in English - English Letter Writing Examples 2022, December

If it is necessary for a citizen to receive important information that is at the disposal of a state body, an official request is drawn up. Any request, regardless of the subject of the letter, must be in a specific form.

How to make a formal request
How to make a formal request

It is necessary

  • - A4 sheet;
  • - an envelope with stamps;
  • - fountain pen;
  • - a computer.


Step 1

In the upper right corner, indicate the last name, first name, patronymic and full title of the position of the person to whom you are sending the letter, for example: Ivan Ivanovich Ivanovich, Commander of the Caspian Flotilla of the Ministry of Defense of the Russian Federation. After leaving one line, in the same column write your last name, first name, patronymic with the address of permanent location, e-mail address and telephone number. This is necessary so that the answer to the official request is sent to your name by mail, and in case of any problems or the need for clarification, you can contact us by phone.

Step 2

Next, about the middle of the sheet, write the title of your document. It can be "Official Request", "Request for Information" or "Information Request". Start your request by addressing the recipient of the letter, for example, "Dear Ivan Ivanovich!" Next, with the red line, begin to outline the essence of your appeal. Refer to the laws and regulations related to the immediate subject line. After all, the more fully you know your rights under the law, the more likely it is that your letter will be treated more responsibly.

Step 3

After describing your problem, step back a few lines and mark the word "please" in capital letters, indicate what information you are interested in. Write clearly, briefly and informatively, enter the position of a person who receives, if not hundreds, then dozens of official requests every day. Formulate your request so that there is no doubt about what you are asking. Any ambiguity may affect the fact that you will be answered with general phrases, and you will have to send your request again.

Step 4

Be sure to sign and date at the end of the letter.

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