Asking someone for charitable assistance is not easy. If only because, poorly prepared, it may not only be rejected, but also close the doors for future contacts. Therefore, it will not be superfluous to think over in detail the design and content of the letter. In this case, you can count on an adequate response from patrons and continued cooperation in such an important matter as charity.
To get started, prepare a letterhead for your foundation or company, if you represent an organization. Thus, you will be relieved of the need to manually enter the details. And you will be able to demonstrate the solidity and reliability of the company to your partner. For an individual letter, go directly to filling in the addressee's details located in the upper right corner of the sheet. Write the name of the organization you are contacting here. And also the position, full name of the head in the "To" format.
If you are acting as a private person, then go directly to filling in the addressee's details located in the upper right corner of the sheet. Write the name of the organization you are contacting here. And also the position, full name of the head in the "to whom" format. And put your own details at the end of the letter.
Start your letter by addressing a potential benefactor by first and middle name. Keep in mind that a business style of writing is more appropriate here, so it would not be superfluous to use the word "Dear". At the very beginning, it will be useful to refer to the information that was collected by you in advance and is directly related to the addressee. For example, what you know about his charity work.
In the substantive part, describe the problem that can be solved if charitable assistance is provided in a timely manner. Indicate the total cost of the project. You can provide calculations in a separate application. In this case, in the letter, make a link to the application. Inform the time frame in which assistance is required, the possibility of making a payment in several installments. Indicate your willingness to account for the funds received.
In the final part, thank the potential benefactor for the attention shown to the described problem, and express hope for cooperation in solving it. Don't forget to sign and date the letter.