Paper letters are a thing of the past and are mainly used as an element of document flow between organizations or within a company. Correspondence between friends and family is most often done via the Internet.
To start a friendly correspondence, you should not approach the process too formally. At the same time, do not write to everyone, which is boring, “Hello. How are you?". Come up with original text. Ask if your opponent has watched the recently released movie or how they feel about Murakami's bestseller. This will help you get to know each other and find out if the other side shares your passions.
In the first friendly message, don't talk too much about yourself. Describe the most important character traits and hobbies. Pay more attention to your opponent, show interest. Ask what he does, what views on life, where he likes to spend his free time. The more non-trivial questions you come up with, the more likely you will receive an answer to your letter. At the end, say goodbye, express hope for a speedy response and wait for a message.
In order to start a business correspondence, write the text of the welcome letter. If you are addressing a senior in position, no matter how old he is, contact only by name, patronymic, and you. In formal negotiations, it is appropriate to use the capital letter "B" in the words "you", "yours", "yours", etc. Start your messages with a greeting: "Hello, dear …".
Introduce yourself. Write last name, first name, patronymic, title and company name. Indicate the essence of the question. If this is an offer of cooperation, indicate the main points in the body of the letter, attaching full information in a separate file. If your information is of interest to the other side, it will certainly be read.
End the letter with the words: "Sincerely, …". Instead of ellipsis, put the name that you would like to be called during further correspondence. Full name and patronymic or short.
Compose and attach to the message a signature that will accompany all correspondence. Indicate there:
- surname, first name, patronymic if necessary;
- your position;
- Name of the organization;
- office adress;
- work and mobile phone, if necessary;
- additional information - a slogan, a wish, etc., if the corporate style of business communication implies this.