If it is necessary to write a letter to an official, it is important to follow the rules for processing such documents. In this case, it is best to take the format of a service letter as the initial sample, it is this letter that is intended to transmit or receive official information. A properly executed appeal will allow you to count on compliance with all the rules of interaction between the authorities and citizens and their representatives.
It is necessary
- - a computer;
- - Printer;
- - A4 office paper.
Instructions
Step 1
All official letters begin with the addressee's details, located on the right at the top of the sheet. Write the name of the government agency and the postal address in the genitive case. Further, in the dative case, indicate the position, surname, name and patronymic of the official to whom your appeal is addressed. If the message will be duplicated and sent to the address of several organizations, list them here. Do not forget to indicate your own name, place of residence and contact numbers. A service letter is the only document whose name does not need to be indicated in the text. Therefore, go straight to the substantive part.
Step 2
Start your letter with the appeal "Dear" and apply by name and patronymic if you are sure that your appeal will go to a specific person. If not, skip the personal appeal and immediately begin describing the situation. Try to summarize your case in a business-like manner, avoiding unnecessary details. Describe the circumstances that require this official to review your issue. Argument your position, referring to specific articles of the law, confirming the validity of your judgments.
Step 3
In the final part, please state your requirements after the word "Please". Indicate the time frame in which you expect your issue to be resolved. Describe the procedure for your actions in case there is no response from the government representative to your appeal. In the Attachments section, list and number all documents (usually copies) that you deem it necessary to submit for consideration. Sign and date the letter. Print the letter in duplicate.
