Nowadays, letters are already becoming a rarity and a thing of the past. However, this does not apply to business correspondence. An official letter is a document with the help of which contacts are established and all the main stages of business relationships are recorded. The ability to correctly write a business message reflects the qualifications of the opponent and the entire firm.
It is necessary
- - a piece of paper
- - pen or computer with printer
Instructions
Step 1
Use official letterhead for your business letter. Regardless of whether the document is written in electronic form or by hand, it must contain the logo of the sending company. In addition, the letterhead must include phone numbers, fax, website and e-mail addresses and the postal address of the company. Do not forget to leave margins at the edges, which are necessary in order to provide the possibility of filing in the archive folder: 3 cm on the left side and 1.5 cm on the right.
Step 2
Stick to a formal style when writing your letter. The business document must be unambiguous. Be sure to include the subject in your email. Do not use emoticons in business correspondence. In case of continuation of the correspondence, it is necessary to leave a letter in the form of quotation, to which the answer is being written. It is not necessary to quote the entire text in its entirety, you can limit yourself only to those fragments to which the answers are composed. In this case, it will be easier for the opponent to grasp the connection between your answer and his letter.
Step 3
Start a business letter with a polite address, for example: "Dear Ivan Petrovich!" The appeal must be centered on the page. The name is written in full, the use of initials in this case is unacceptable. This is followed by an introductory part, where the purpose of the letter should be briefly formulated. The main body of the document is the next section, which details how to address the main issues. The conclusion is a summing up, as well as an appeal to the addressee with a statement of the sender's expectations from the addressee or with a specific proposal to resolve the issue considered in the letter.
Step 4
Be as correct as possible in the final part. Never make decisions for your addressee. Better express hope that the problem will be solved in the best way in your opinion. It is unethical to rush the addressee using words such as "immediately" and "urgently." Use a more correct form: "Please give an answer within such and such a time." In a business letter, the signature must be in a formal form. For example: "Sincerely, Ivan Sergeevich Vasiliev." Also include your title, contact information and company name in your signature.
