In the life of every person, situations arise when it is necessary to write a letter to high-ranking officials. Many people get lost and cannot find the right words, in a business-like and logical manner to build their message so that the letter is not thrown into the trash can, but will certainly be read to the end and answered. There are several prerequisites to consider when writing a letter.
Instructions
Step 1
Business spirit.
Throw away all emotions, although this is sometimes difficult. In a state of excitement and agitation, you are unlikely to write text that your recipient wants to read. Most likely, the letter will turn out to be chaotic. Bring the thought, try to put everything you want to say in order in your head, and then your message will be logical, as informative and specific as possible. The chances that he will not be ignored increase a hundredfold.
Step 2
Registration.
There are certain rules for formalizing official letters. Try to fulfill them at least partially. In the upper corner of the letter, place a short text - to whom the letter is addressed. For example:
Minister of Education and Science of the Russian Federation A. A. Fursenko.
Below you can name another addressee (for greater reliability). For example:
Copy. Deputy Minister of Education and Science of the Russian Federation M. V. Dulinov.
That is, you will know that a copy of your letter will be sent to the Deputy Minister.
It is permissible right there, below the named addressees, to indicate who the letter is from. From a group of teachers from the secondary school № 1, Moscow (a sheet with names and signatures is attached). Or: From A. A. Ivanova, residing at: (full address). However, you can put the sender's data at the end of the letter.
After such a "heading" is the main text. Considering that the eye of any person (and the minister is no exception) fixes the upper one more easily, i.e. the initial part of the text, you must try to ensure that the essence of your message is stated in the first lines.
Step 3
Requirements for the main text. There are five of them: clarity (intelligibility), brevity (brevity), completeness (completeness), tact (courtesy), literacy. Try to fulfill all the requirements, it is not so difficult, but the attitude towards your letter will be very positive. Completing the text of the letter is supposed to be only "Yours faithfully, a group of teachers of school No. …", "Yours faithfully, Ivanova Anna Antonovna." Then the date and signature.
