The decisions of the general meetings of any organizations, including various legal entities, must be formalized in minutes. If, when drawing up it, the requirements for it are violated, then the decisions made on it are recognized by the controlling authorities as invalid.
Instructions
Step 1
Carry out preparatory work on the eve of the general meeting, which is necessary for the correct preparation and execution of the minutes of the meeting: prepare the agenda, draw up and collect all the necessary documents, inform the participants of the general meeting of the date, time, location., Send all the participants the necessary materials, information issues considered at the general meeting, register the participants of the meeting. It should be noted that drawing up the minutes of the meeting is a responsible matter, its writing and execution must comply with the requirements of legislative acts of the Russian Federation, statutory documents of legal entities and GOST.
Step 2
Decide whether the minutes of the general meeting should be completed or short. All speeches of the meeting participants are recorded in the full minutes. And in the short, only the names of those who spoke at the meeting and the topic with which they spoke are indicated. The decision on the form of the minutes (full or short) is made by the chairman of the meeting or is determined by the rules of procedure of this meeting.
Step 3
Indicate in the minutes of the general meeting the following data: time and place of the meeting; the number of votes of the meeting participants and the number of votes of all shareholders, even if they are not present at the meeting, when drawing up the minutes of the meeting, indicate the surnames, names, patronymics of the members of the presidium and the chairman, write down the agenda in the minutes; mark the main theses of all speakers, their answers to the questions asked to them; indicate the issues on which the voting was carried out and the results of these votes - how many votes "for" and "against"; clearly state and write down the decisions taken by the general meeting; the minutes of the general meeting are signed by its chairman and secretary, after which it is deposited in the archive of the organization for storage.
