Difficult circumstances, the negligence of small officials "on the ground" or our own active life position sometimes compel us to enter into official correspondence with state bodies. A well-formed letter, supplied with documents confirming the facts stated, will help you quickly decide the fate of your appeal.
It is necessary
- - a sheet of A4 paper;
- - fountain pen;
- - a computer;
- - the envelope;
- - brands;
- - copies of documents confirming the facts specified in the letter.
Instructions
Step 1
There are two ways to write a letter to the ministry. Method # 1. The letter can be written electronically. As a rule, to receive electronic messages (Internet requests) on the websites of government services, specialized software is used, which provides for fields that must be filled in with details. You just have to state the essence of the appeal in free form. You will receive a response from the ministry both electronically and in writing. Method number 2. A written appeal can be handwritten or printed using a computer. The letter is written in free form. There are no special rules for writing citizens' appeals to public authorities. But still, it does not hurt if you adhere to some rules of business correspondence.
Step 2
Correctly fill in the details of the letter. In the upper right corner of the sheet, write the name of the state body where the appeal is sent. Next, indicate the position, surname, name and patronymic of the recipient, just below write the complete mailing address of the recipient. Under the recipient's details, write your last name, first name, patronymic, your full postal address and telephone number for communication.
Step 3
Politely address the addressee, for example: "Dear Ivan Ivanovich!" Next, state the essence of your appeal (suggestions, statements, complaints). List in the letter the attached copies of documents confirming the facts specified in the appeal (if you have them). Finally, sign, write your initials legibly, and indicate the date.
Step 4
The written letter can be sent by mail. Place the letter of reference together with the attachments in an envelope. On the envelope, write legibly the recipient's address, after making sure it is up to date, and your return address. Be patient while waiting for a response - a few days for delivery and registration of the letter, as well as the allotted 30 days for reviewing the letter and preparing a response to it. In addition, it is possible to forward the letter to another department (you will be notified of this in writing).
Step 5
The application, along with the attachments, can be handed over with your own hand to the office of the ministry. Then stock up on a copy of your appeal, on which you will be stamped with the registration date. In this case, you will reduce the waiting time for a response due to postal services and registration.
