Holding meetings is an important part of the activities of joint-stock, public, social and other organizations. The meeting, in some cases, may even be the highest governing body. The questions that are considered at it have varying degrees of importance, but their acceptance often depends on the number of those present. You can notify all interested parties about the upcoming meeting using an announcement.
Instructions
Step 1
The ad text is usually not very large, so a standard A4 sheet of writing paper will suffice to place it. It is better to use white paper for this, since the letters on it will look more contrasting, which will make the text readable and the ad itself noticeable.
Step 2
Consider your ad text. Your task is to keep it short, but informatively capacious. Think over which is better to use the layout of the sheet - portrait or landscape, which fonts. Keep in mind that the text should be easy to read from some distance, and there should be margins around to visually highlight it and attract attention.
Step 3
Write the heading "Announcement" in large print and highlight it in color, preferably in red. In the title part, indicate information about the date, place and time of the event, the topic to which it is dedicated. If necessary, indicate the persons on whose initiative it is convened and its form. The meeting can be held in the form of attendance, absentee voting, or a mixed form.
Step 4
If the meeting is held in the form of absentee voting, please indicate in the text the deadline for accepting the voting results and the place where they will be accepted.
Step 5
In the main part of the announcement text, write in detail the agenda of the upcoming meeting and, if necessary, the procedure for preliminary acquaintance with the materials and information that will be discussed at it. Indicate a place and address where you can view and study documents and materials that will be discussed on the agenda of the upcoming meeting.
Step 6
Please note that in some cases, the procedure for holding a meeting involves placing an announcement about it for a certain period from the date on which it is appointed. This is a condition that ensures the legitimacy of this event. Sometimes the order of holding also implies that the announcement of the meeting should be sent to the address of all interested parties by registered mail, as well as posted in the media.
