When contacting some organizations, letters of the established form are used. In such cases, letter templates are issued on demand. If there is no developed form, the letter is compiled in any form, taking into account some of the nuances.
Instructions
Step 1
Create a letter head.
You can specify the following information - the position and name of the addressee, the position and name of the sender, the organization of the sender, the contact phone of the sender. If the sender is located in another city, you can specify the full mailing address. The header is usually located on the right side of the page.
Step 2
State the essence of the letter and provide any necessary comments.
Try to formulate the main idea in two or three sentences. And then comment on it and write in more detail, if necessary. In business letters, it is desirable to place facts, figures, without any emotions. Letters with a personal touch should reflect personal experiences.
Step 3
Enter the date and sign the letter.
If necessary, explain your authority on the basis of which the letter was written. Such a basis may be a power of attorney.
Step 4
Place the explanatory graphs, tables, figures on a separate sheet.
Do not expect the addressee to ask for additional information. You may not have a second opportunity to ask an important question. Therefore, in a concise form, give all the necessary nuances.
Step 5
Before sending, be sure to read the letter aloud so that someone can listen to it. Ask the assistant how he understood the essence of the letter. If his words do not coincide with the purpose of your message, it makes sense to formulate the letter differently, because the recipient may also not understand the most important thing from your point of view.
